Charitable Grant Application · Strictly Confidential · For Official Use Only
International Charitable Foundation "Ukraine Open Heart" (МБФ «Україна Відкрите Серце»)
Application Ref: UOH-2025-BL5-SH · Date: 27 November 2025
Formal Grant Application
Safe Learning Infrastructure Project
Construction of a Purpose-Built Civil Defence Shelter Complex at
Bucha Lyceum No. 5, Kyiv Oblast, Ukraine
Applicant
Bucha Lyceum No. 5
Grant Requested
€4,000,000
Beneficiaries
1,650 Students
Project Duration
18 Months
Bucha Lyceum No. 5 — Vokzalna St. 104 (now Zakhysnykiv Ukrainy St. 104), Bucha, Kyiv Oblast, 08292
EDRPOU: 22208965 lyceum-5@bucha-rada.gov.ua +38 (04597) 49380
Section I
Executive Summary

Bucha Lyceum No. 5 — a school that witnessed occupation, bombardment, and atrocity — serves 1,650 children in one of the most symbolically significant communities of the Russia-Ukraine war. Today, those children cannot learn safely.

The Lyceum's existing shelter infrastructure covers only 397 square metres — sufficient for a maximum of 500 students under Ukrainian civil defence standards. With 1,650 enrolled pupils, the school is legally and ethically unable to conduct full-capacity in-person education during air raid alerts, which occur daily across Kyiv Oblast.

This application requests a grant of €4,000,000 to finance the complete design, construction, and equipping of a new purpose-built underground civil defence shelter complex of approximately 2,000 square metres beneath the school's existing grounds. The project will enable full two-shift in-person education for all 1,650 students under conditions of active air threat — restoring the right to continuous, uninterrupted learning for every child in the school community.

⚠ Critical Protection Gap

Under current conditions, 1,150 students — 70% of the school population — have no access to adequate shelter during air raids. The existing facility lacks sufficient ventilation, capacity, and accessibility to serve the full school community. This is not a comfort issue. It is a matter of life and the legal right to education under active armed conflict.

Section II
Institutional History & The Bucha Context

Bucha Lyceum No. 5 has served the Bucha community since 1960, originally as a residential school for orphaned children. Over six decades, it evolved through multiple institutional forms, accumulating deep educational traditions and a reputation for excellence in language education. By 2022, the institution — now a fully modernised lyceum — educated 1,650 children from Bucha and the surrounding region, including a pioneering Adult Education Centre, the first of its kind in Kyiv Oblast.

The school's history before 24 February 2022 was one of promise: green courtyards, tame squirrels on campus, international partnerships, and academic achievement. That history was interrupted by the Russian invasion.

Bucha Lyceum exterior after occupation
The school building following the end of Russian occupation — April 2022. The roof was struck twice; the chapel and canteen sustained direct hits.
Interior damage
Interior view of the school building showing structural damage and shattered glazing sustained during the occupation period, March 2022.
  • 24 February 2022
    Full-scale invasion begins. School administration convenes under artillery fire. All non-essential staff evacuate. The principal remains on site.
  • 18 March 2022
    First direct strike — the school roof is pierced and catches fire. The principal, a plumber, and an 80-year-old pensioner shelter in the building extinguish the blaze by hand.
  • 24 March 2022
    Second direct strike — the school chapel roof, canteen roof, and multiple windows destroyed. Russian forces subsequently occupy the school grounds, use tanks to destroy the courtyard, ransack classrooms, and steal all computing equipment.
  • 1 April 2022
    Bucha is liberated. Among the first facts to emerge: three pupils of Lyceum No. 5 were killed during the occupation — Anya, aged 13, Vladyslav, aged 11, shot in a vehicle during evacuation; and Oles, who died during attempted evacuation abroad.
  • April – August 2022
    Teachers return, salvage debris, replace glass, and restore the building in silence, collecting rainwater from damaged floors in buckets. The community repairs the roof and begins shelter adaptation works. International partners Global Empowerment Mission (GEM) finance roof reconstruction and window replacement; UNICEF funds an initial shelter adaptation — later found to have waterproofing deficiencies requiring further remediation.
  • 1 September 2022
    School reopens. Over 1,700 students — local children and internally displaced pupils — return to partial in-person learning. A memorial board is planned for pupils and alumni killed in the war.

International Recognition: The recovery of Bucha Lyceum No. 5 was documented in August 2024 by the civil society organisation Women in Ukraine as part of the Monitoring of Educational Reconstruction programme, funded under the EU-supported Control of Reconstruction Expenditure project. The institution was cited as a model of community-driven recovery in the Bucha, Hostomel, and Borodianka communities of Kyiv Oblast.

Section III
The Protection Gap: A Quantified Problem

Ukraine's civil defence regulatory framework (ДСТУ EN 1838, Resolution No. 1444/2021) requires a minimum of 0.5 square metres per person in designated civil defence shelters in educational establishments. Applied to the full school population, this mandates a minimum shelter capacity of 825 square metres for 1,650 students. The Lyceum's existing sheltered area stands at 397 square metres — less than half the legal minimum for full enrolment.

1,650
Total Students Currently Enrolled
+ 85 teaching and administrative staff
397 m²
Existing Shelter Area
Adequate for 500 persons only
1,150+
Students Without Safe Shelter
70% of enrolment unprotected

The consequences of this deficit are operational and legal. During air raid alerts — which are frequent and may last between 30 minutes and several hours — the school cannot accommodate its full student body in safety. Teaching is suspended, students are sent home where possible, and those who remain are crowded into inadequate spaces.

Director Mykhailo Nakonechny describes the conditions in the existing shelter: "After one hour in the shelter, the walls become wet, the temperature rises unbearably, and oxygen becomes insufficient. We are forced to call parents and ask them to collect their children." The psychological burden on pupils, families, and staff is significant and measurable.

School grounds and buildings
The school site at Zakhysnykiv Ukrainy St. 104, Bucha — the main building and surrounding grounds, showing available land for shelter construction. Total site area: 4.4971 hectares.
Community and reconstruction
Community engagement in the school's restoration. The Lyceum has become a symbol of civic resilience in Bucha — community members, parents, and educators undertook initial recovery works without external funding.

Site Confirmation: The Lyceum occupies a registered communal land plot of 4.4971 hectares (Cadastral No. 3210800000:01:023:0140), with confirmed right of permanent use by the Education Department of Bucha City Council. Site surveys and architectural assessments confirm that the existing plot contains adequate unobstructed land to accommodate the proposed underground shelter structure without displacement of any existing buildings or educational functions.

Section IV
Proposed Project: Scope and Technical Specification

The project entails the design, construction, and full fit-out of a purpose-built underground civil defence shelter complex, engineered to current Ukrainian and international civil protection standards, with a minimum usable area of 2,000 square metres.

The proposed facility will be constructed beneath the school's existing grounds, using reinforced concrete construction methods consistent with Ukrainian State Building Norms (ДБН В.2.2-5, applicable civil shelter specifications). The structure will be independently accessible from the main school building via protected internal corridors, as well as via a minimum of two independent emergency egress points compliant with DIN EN 13637 and relevant Ukrainian equivalents.

📐
Site and Planning Reference: The architectural and territorial planning context for the proposed facility is established in the attached floor plan and site layout documentation (see Annexes A and B). The plans confirm available footprint, proximity to existing structural foundations, and viable access corridor routes. Engineering assessment is required prior to final design approval and will be commissioned as the first phase of grant expenditure.
  • Total usable shelter area: minimum 2,000 m² (designed for 1,350 persons simultaneously at 0.5 m²/person compliant occupancy, allowing for full two-shift enrolment plus staff)
  • Structural specification: reinforced monolithic concrete, Class B25/B30, designed for load-bearing equivalent to a multi-storey structure above, blast-rated to relevant civil shelter class
  • Mechanical and electrical systems: autonomous HVAC providing 60 m³/person/hour fresh air capacity; 200 kVA backup generator (72-hour minimum fuel reserve); independent water supply with minimum 3,000-litre reserve tank; sanitary facilities at ratio of 1:50 persons
  • Connectivity and educational fit-out: structured cabling for high-speed internet access, provision for 80+ simultaneous user Wi-Fi connectivity; age-appropriate furnishing for learning activities during extended shelter periods
  • Accessibility: full compliance with barrier-free access standards including accessible sanitary facilities, tactile guidance paths, and accessible emergency egress
  • Medical provision: designated first aid station with defibrillator, basic medical supply provision, and isolation space
  • External connection: minimum two independent emergency access/egress points with blast-resistant doors, located at least 15 metres apart

The shelter will be permanently maintained as a civil protection facility. In the absence of air threats, the space is designed to serve as supplementary educational space — study rooms, extracurricular activity space, and examinations facilities — maximising asset utilisation and community benefit.

Section V
Budget Justification and Expenditure Plan

The total grant request of €4,000,000 is grounded in verified construction cost benchmarks for comparable civil defence shelter projects in Ukraine, cross-referenced against Ukrainian government programme data (Ministry of Infrastructure programme for underground educational facilities, 2024–2025 allocations totalling ₴13.7 billion / approximately €342 million nationally) and independent monitoring data published by Transparency International Ukraine and the GO Public Investigations Centre.

Comparable projects in Kyiv Oblast — including the Vyshneve school shelter (2,297 m², designed for 1,010 persons) — establish a reference range of €1,200–1,500 per square metre of completed underground shelter area including all engineering systems. The budget below is constructed on the conservative end of this range and incorporates the full project lifecycle from geotechnical survey to operational commissioning.

Budget Line Description & Basis Amount (€)
I. Design, Survey & Permitting
1.1 Geotechnical Survey Soil investigation, groundwater assessment, load-bearing analysis. Required pre-condition for structural design. €45,000
1.2 Architectural & Structural Design Full technical drawings, structural engineering, MEP design package. Basis for procurement tender. €120,000
1.3 Regulatory Approvals & Permitting Building permits, civil defence authority approvals, fire safety certification, state expert examination (ДСНС). €35,000
II. Civil and Structural Construction
2.1 Excavation & Foundation Works Mobilisation, bulk excavation (est. 6,000 m³), temporary works, ground stabilisation. €280,000
2.2 Reinforced Concrete Structure Monolithic RC walls, floor slabs, ceiling. Class B25/B30. Area 2,000 m². At €420/m² structural cost. €840,000
2.3 Waterproofing & Insulation Full perimeter waterproofing membrane (Sika or equivalent), thermal insulation, anti-radon barrier. Note: previous UNICEF-funded shelter required remediation for waterproofing failure — specification upgraded accordingly. €165,000
2.4 Internal Partitioning & Finishes Internal walls, suspended ceiling, floor finishes, sanitaryware structural box. €210,000
2.5 Blast-Rated Doors & Emergency Egress 2× main entry blast doors (Class EW60), 2× emergency egress hatches with external stairwells. €95,000
III. Mechanical, Electrical & Plumbing Systems
3.1 HVAC & Ventilation Autonomous forced air supply/extract system. Capacity 60 m³/person/hour for 1,350 persons = 81,000 m³/hour. NBC-rated filtration unit. €220,000
3.2 Backup Power Generation 200 kVA diesel generator with automatic transfer switch, 72-hour fuel reserve (3,500 litres). Enclosure, exhaust, refuelling provisions. €85,000
3.3 Electrical Installations LV distribution, lighting (emergency and normal), power outlets, UPS for critical systems, earthing. €110,000
3.4 Plumbing & Sanitary Facilities Fresh water supply, 3,000-litre reserve tank, drainage. 27 WC positions (1:50 ratio), accessible facilities ×4. €130,000
3.5 Fire Suppression & Detection Addressable fire detection system, emergency lighting, fire suppression compliance per ДБН В.1.1-7. €55,000
IV. Fit-Out, Equipment & Technology
4.1 Furniture & Educational Fit-Out Desks, chairs, storage for 1,350 students. Age-appropriate specification for primary and secondary learners. €145,000
4.2 ICT Infrastructure Structured cabling, fibre connection, Wi-Fi access points (80+ simultaneous users), display screens ×12. €75,000
4.3 Medical Station First aid station, defibrillator ×2, basic medication supply, isolation area partition. €25,000
4.4 External Works & Connection to Main Building Protected internal access corridor from main building, landscaping reinstatement over shelter roof, signage. €120,000
V. Project Management, Oversight & Contingency
5.1 Independent Technical Supervision Resident engineer / clerk of works throughout construction phase (18 months). Quality assurance, compliance verification. €90,000
5.2 Project Management Procurement management, contractor coordination, reporting to Foundation, financial monitoring. €65,000
5.3 Commissioning & Certification State acceptance commission, civil defence authority certification, operational handover documentation. €35,000
5.4 Contingency Reserve (10%) Standard contingency for unforeseen ground conditions, material price fluctuation, and scope variation. Held in escrow; released only with Foundation approval. €255,000
TOTAL GRANT REQUEST €4,000,000

Benchmark Reference: The Ukrainian government's national programme for underground educational facilities (2024–2025) allocates ₴13.7 billion for approximately 100+ facilities, implying an average project budget of ₴137 million (approximately €3.4 million per facility). The budget presented here, at €4.0 million for a 2,000 m² facility serving 1,650 students in the symbolically significant Bucha community, is consistent with — and modestly above — the national programme average, reflecting the higher engineering specification developed by the Foundation on the basis of preliminary estimates and publicly available benchmarks for comparable civil defence infrastructure.

Section VI
Expected Impact & Measurable Outcomes
1,650
Children Protected During Air Alerts
100%
In-Person Education Capacity Restored
240+
School Days Fully Protected Per Year
vs. current disrupted model
  • Immediate protection: All 1,650 enrolled students gain access to adequate, compliant civil defence shelter, eliminating the current 1,150-person protection gap
  • Educational continuity: Full two-shift in-person schooling restored without interruption during air raid periods — eliminating the current practice of sending children home during alerts
  • Psychological wellbeing: Reduction in chronic stress and anxiety associated with repeated shelter experiences in inadequate facilities; restoration of stable educational routine
  • Community anchor: The facility will serve as a civil protection resource for the immediate community during major alerts, providing protection beyond the school population
  • International precedent: This project, if funded, will represent one of the most fully specified school shelter projects in Bucha — a community whose name is recognised globally as a symbol of Russian war crimes and Ukrainian resilience
Section VII
International Recognition & Media Documentation

Bucha Lyceum No. 5 and the wider Bucha community have been the subject of sustained international coverage and formal documentation. The following references establish the school's profile in credible international sources:

European External Action Service (EEAS)
March 2025 (Third Anniversary Statement)
"The Bucha massacre remains a defining symbol of Russian brutality. The haunting images and testimonies from the Russian occupation in March 2022 expose the brutal war of aggression against Ukraine." — Official EEAS Statement, eeas.europa.eu
Women in Ukraine / EU Reconstruction Monitoring Programme
August 2024
"Bucha Lyceum No. 5, which survived the horrors of occupation, continues to be a centre of knowledge and hope. Thanks to the joint efforts of the community, educators and international partners, the institution resumed operations as early as September 2022. Today it educates over 1,700 local children and internally displaced pupils." — Reconstruction Monitoring Report, lypa.com.ua
UNITED24 Media (Official Ukrainian Presidential Platform)
2023–2024
"Bucha's road to recovery: the full scale of Russian atrocities in Bucha surfaced only after its liberation on March 31, 2022 — bodies in the streets, mass graves, homes reduced to rubble. But this isn't just a story of devastation. Residents have been reclaiming their town step by step." — united24media.com
🏫
Bucha School Reconstruction Initiative (buchaschool.com): An independent international initiative documenting that 14 schools in the Bucha community were damaged or destroyed during the Russian occupation. Bucha Lyceum No. 5 is among the institutions documented in international recovery efforts, with prior support from Global Empowerment Mission (GEM) — a US-based humanitarian organisation — and UNICEF Ukraine.
Annex A & B
Site Plans & Cadastral Documentation

The following plans are provided as reference material for the Foundation's technical review. They represent the current site layout and building footprint of Bucha Lyceum No. 5, upon which the proposed shelter construction will be situated.

Site plan page 1
Annex A — Site / Building Plan, Page 1. Cadastral No. 3210800000:01:023:0140. Total site area: 4.4971 ha. Bucha, Kyiv Oblast.
Site plan page 2
Annex B — Site / Building Plan, Page 2. The site confirms adequate unobstructed land for underground shelter construction.

The cadastral extract (issued by the Bucha City Department of the State Land Agency) confirms communal ownership with no registered encumbrances or restrictions on use. The land is designated for educational facility construction and maintenance, consistent with the proposed shelter project.

Section VIII
Foundation Declaration

The information presented in this application has been compiled on the basis of data and documentation provided by Bucha Lyceum No. 5. The project will be implemented by the Foundation with the engagement of contractors and specialist professionals following the securing of appropriate funding. All funds received will be administered by the Foundation in accordance with its statutes and in compliance with Ukrainian legislation governing the targeted use of charitable funds.

Cost estimates, budget calculations, and the allocation of expenditure have been prepared by the Foundation on the basis of its own preliminary assessments and publicly available sources. These figures are indicative, not final, and may be subject to revision during project preparation and implementation.

Bucha Lyceum No. 5 has provided the source data necessary for the preparation of this application and has not participated in the development of the cost estimation component, nor does it bear responsibility for its content. Final technical solutions and cost parameters will be determined by the Foundation in consultation with relevant specialists at subsequent stages of project implementation.

Applicant Institution
Mykhailo Nakonechny
Director, Bucha Lyceum No. 5
Bucha City Council, Kyiv Oblast
lyceum-5@bucha-rada.gov.ua
Endorsing Authority
Department of Education
Bucha City Council
Kyiv Oblast, Ukraine
EDRPOU: 22208965
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